Audio/Visual Services and Policies

The Washington College of Law Audio/Visual (AV) department provides the following services:

• Assistance with classroom AV equipment.
• Video/audio recording of classes - webcasting.
• Consultation for video projects and events requiring technology.
• Faculty/Staff Zoom.

Making Audio/Visual Requests

• Only professors, or faculty assistants on behalf of professors, may request that classes be recorded.
• Requests for weekday support must be made at least 1 business day in advance.
• Requests for weekend support must be made by the Wednesday prior.
• All requests must be made through EMS or emailed to av@wcl.american.edu.
• When making requests, please provide the following information:
  • Title: (class or event)
  • Room:
  • Date:
  • Time: (official start and end times for the recording)
  • Type of service and equipment required

A webcast link will be emailed to you or your administrative assistant to post on your Canvas page or for other distribution to your students.

Types of Recordings

• Zoom Recordings – This method of webcast recording is through Zoom. Large classrooms recording on Zoom can utilize built-in cameras and microphones. Small seminar classrooms can utilize webcams connected to the Surface tablet. All classrooms in the Warren and Yuma buildings utilize Zoom as the primary recording method.
• Video Camera Recordings – This method of webcast recording utilizes video cameras on tripods set up in Capital classrooms: C116, C117, C217, C317.
• Remote Recordings – This method of webcast recording can be set up remotely by request in the following classrooms: N101, N102, YT16, and Y115.

Recording Storage and Retention

• Webcast links remain active until the end of the semester. If you would like them disabled sooner or enabled longer, please notify us.

• Webcast links for internal events will remain active for 1 year. 

Equipment and Other Services

• Microphones - A limited supply of microphones are available upon request. Microphones can only be used in large classrooms only. No more than 4 microphones are allowed per room, with the exception of Grossman Hall, which can accommodate up to 10. Microphones are not available in small seminar rooms.
• Portable Displays - Multiple television display carts are available for use in locations without displays.
• PowerPoint/Presentation Support - PowerPoint assistance is available upon request. Please note that you are responsible for whatever materials or presentations you wish to show. Materials should be brought to the classroom on a flash drive or retrieved through email/cloud storage. AV does not create or prepare PowerPoint presentations for classes or events. Please do not send presentations to AV ahead of time.
• Video Projects - AV is able to provide assistance with the editing of video projects and clips before and after each semester. In-semester, AV may be able to help with smaller projects, however resources may be more limited. Please prepare in advance as much detail as possible for these projects. Please allow a minimum of 5 business days or more for the completion of these projects, depending on the size and scope of the project.
• Event Support – AV is available to consult with event organizers/planners to ensure event AV is optimally set up to meet their needs. AV walkthroughs of classrooms and event spaces can be scheduled upon request. AV requires a minimum of one-month advance notice for a consultation to prepare, reserve resources and schedule technical support.

Lending

• AV does not lend out equipment. No equipment may leave the Washington College of Law and the AV office does not provide assistance at outside locations.