Have the prospective EV complete the Exchange Visitor Application Form (PDF), and submit financial documents to you.

Financial Documents

A minimum of $2,000/month (NOT including health insurance) must be available to meet the estimated minimum expenses. Exchange Visitors who will not receive financial support from American University must submit current bank statements (in English or accompanied by a notarized translation) or other financial documents verifying their ability to support themselves (and dependents, if applicable) for the duration of their stay in the United States.

Note: A research grant is only acceptable when it: 1) states the period of coverage (e.g., begin and end date or year) and 2) states that the grant is for researching in the US or at American University. Statements of salary from the scholar’s home institution must explicitly state that the scholar will be paid while they are researching at American University.

 If the J-1 applicant will be accompanied by dependents, additional support will be required: $750/month (not including health insurance) minimum for spouse, $550/month  for each child.

Verify the prospective scholar's English proficiency (PDF). Follow departmental and university procedures for obtaining permission to hire faculty or to bring scholars to your department.

Send a memorandum via the hiring unit's Dean/Director to the Dean of Academic Affairs requesting an official scholar appointment. Please note that a J-1 Professor or Research Scholar cannot be a candidate for a tenure track position.

Submit the DS-2019 Request Form for J-1 Scholar through iEagle (login required). You will need to upload the following documents and forms: 

• Exchange Visitor (EV) Application Form
• English Verification Form accompanied by Proof of Adequate English (no older than 2 years)
• Copy of Official Appointment Letter by Vice Provost for Academic Affairs (Begin and end dates should match the EV application.)
• Copy of Passport (including dependents', if applicable)
• Financial Documents (no older than 3 months)
  • Either AU payment information or other sources.
  • They must demonstrate $2,000/month for scholar, $750/month (not including health insurance) minimum for spouse, $550/month for each child.
  • A research grant is only acceptable when it...
    • 1) states the period of coverage (e.g. begin and end date or year) 
    • 2) states that the grant is for researching in the US or at AU. 
  • Statement of salary from the home institution must explicitly state that the scholar will be paid while they are at AU. 
  • Personal bank statements must be in English or accompanied by a notarized translation.
• Resume (Providing appropriate experience in the field in which research is to be conducted. 
• Copy of Dean's Appointment Letter (optional)
• Cooperation agreement (if applicable)

ISSS will have the Form DS-2019 ready within 2 weeks of receipt of all required information from the department.